Paperwork is a crucial part of any employment process, and those responsible for managing it hold significant responsibility in handling both employee and company information.
Most businesses implement policies to ensure the hiring process is ethical and transparent. Even after hiring a candidate, HR personnel should maintain records of promotions, performance evaluations, attendance, and more.
Unseen Rewards focuses on three key aspects of employee management:
Onboarding check list
- ❏ Form I-9
- ❏ Form W-4
- ❏ Any new hire notices your state requires
- ❏ Direct deposit enrollment
- ❏ Emergency contact information
- ❏ Benefits enrollment
- ❏ Company procedures or employee handbook
Explain and enroll in benefits
- ❏ Medical insurance
- ❏ Vision insurance
- ❏ Dental Insurance
- ❏ Disability insurance
- ❏ Retirement savings plan
- ❏ Paid time off
- ❏ Other perks
Make introductions with key personnel
- ❏ Managers and supervisors
- ❏ Team members
- ❏ Vendors and suppliers
Conduct an office tour
- ❏ Bathrooms
- ❏ Break room
- ❏ Supplies storage
- ❏ Equipment (printer, scanner, etc.)
- ❏ Entrances and exits
- ❏ Departments and areas
Complete IT setup
- ❏ Computer access
- ❏ Email address
- ❏ Phone system
- ❏ Building access card
- ❏ Software access
Plan social and hands-on elements
- ❏ Team lunch or happy hour
- ❏ Icebreaker or get-to-know-you activities
- ❏ Hands-on job training or job shadows
This content is for information purposes only and should not be considered legal, accounting, or tax advice or a substitute for obtaining advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or suitable for dealing with a customer’s situation. Unseen Rewards LLC. is not responsible for updating or revising any information. Accordingly, the information provided should not be relied upon as a substitute for independent research. Unseen Rewards LLC. does not warrant that the material contained herein will continue to be accurate nor that it is entirely free of errors when published. Readers should verify statements before relying on them.